EPIC Credential Verification for HPCSA Registration

What is EPIC Verification?

EPIC (Electronic Portfolio of International Credentials) verification is operated by ECFMG International Credentials Services (EICS).

It is a primary-source verification service mandatory for all foreign-qualified medical practitioners applying for registration with the Health Professions Council of South Africa (HPCSA).

It verifies medical credentials directly with issuing institutions to confirm qualifications are authentic and meet international standards.

Why It Is Required

HPCSA guidelines require all foreign-qualified medical practitioners to complete EPIC verification prior to submitting their registration application.

This requirement applies regardless of the registration category.

The resulting report confirms the authenticity of your:

• Primary medical degree
• Internship completion certificate
• Postgraduate qualifications and training history

Step-by-Step Verification Process

1. Create an Account: Set up an EPIC account on the ECFMG website using your personal, contact, and medical education details.
2. Submit Credentials: Upload your primary medical qualification (MBBS/MD), internship certificates, and relevant postgraduate qualifications.
3. Pay Required Fees: Pay the verification fees, which vary based on the institution and the number of credentials submitted.
4. Primary-Source Verification: EPIC contacts your medical school and issuing bodies directly to verify authenticity.
5. Receive Report: EPIC generates an official verification report once response from your institution is confirmed.
6. Submit to HPCSA: Include your EPIC report alongside your HPCSA application (Form 12 and supporting documents).

Required Documents

• Medical Degree Certificate: Certified copy of your primary qualification.
• Internship Documentation: Certificate of completion or equivalent practical training record.
• Academic Transcripts: Detailed course content and duration records.
• Home Country Registration: Proof of active or previous registration with your home medical council (if applicable).
• Identification: Valid passport or government-issued ID.
• Payment: Applicable processing fees per document.

Timeline & Important Considerations

Aspect	Key Detail
Average Processing Time	4 to 8 weeks, depending on institution response times.
Recommended Lead Time	Start at least 3 to 4 months before your planned HPCSA submission date.
Mandatory Requirement	HPCSA will not process applications submitted without a complete EPIC report.
Validity & Access	Keep your account active; your report remains valid for use with HPCSA and other international regulatory bodies.

Pro Tip: Contact your medical school's administrative office beforehand to notify them of incoming EPIC verification requests to prevent processing delays.